The positive review of a funding application under the "Digital Student" program is a major step forward for the digitalization of any educational institution. However, receiving the funds is only the beginning of the journey. Currently, school directors and individuals responsible for school procurement face the most critical challenge: converting the allocated budget into actual hardware and IT services, in accordance with the strict requirements of the Ministry of National Education (MEN).
A practical guide on how to successfully submit an application and receive funding in the Digital Student 2026 program was recently published on the blog. This article serves as the next step and provides advice on how to efficiently, safely, and without the risk of losing the grant finalize orders, as well as how educational institutions are supported at every stage of the Program's implementation.
Purchases from the "Digital Student" Grant – what to watch out for during settlement?
Official guidelines and accounting intricacies can be complex. The Ministry sets clear conditions, and every invoice as well as purchased equipment will be subject to detailed audits. To ensure that the grant settlement proceeds without any issues, two key principles must be kept in mind:
- The single manufacturer and supplier rule – the regulations clearly indicate that in the case of purchasing a specific category of equipment (e.g., several laptops or monitors), these devices must come from one manufacturer and be delivered by a single supplier. Building "hybrids" from random market offers is strictly prohibited.
- Mandatory deployment and training – the purchase of the devices itself is only half the battle. The key is the proper preparation of the teaching staff to work with new technologies, which allows meeting the statutory requirement of using the equipment for a minimum of 5 hours per week.
How to finance teacher training when the grant primarily covers hardware? A secure and proven solution is applied at MScloud. The entire environmental deployment and necessary training in equipment operation and Artificial Intelligence (AI) are included in the unit price of the devices. Thanks to this, educational costs will not be questioned, and the invoice will pass any audit without the slightest problem.
What can be purchased under the funding? MScloud’s comprehensive offer for schools
As an official and direct technology partner of global brands – such as Google, Microsoft, and major hardware manufacturers including Acer, ASUS, Dell, Lenovo, and HP – a comprehensive upgrade of educational institutions is offered without the involvement of intermediaries. What exactly can be financed from the grant as part of the cooperation?
Modern computer and multimedia equipment
- Traditional laptops (Windows): Efficient and proven solutions for daily learning and administrative work.
- Browser-based laptops (Chromebooks): These are secure, fast, and economical tools that fit perfectly into the concept of a modern school. MScloud actively supports the nationwide activation and deployment of the Chromebook environment in Polish education.
- Desktop computers: Reliable workstations for school computer labs.
- Modern interactive monitors: Touchscreens that engage students and increase the attractiveness of every lesson.
Software, AI, and management systems
- Licenses for office suites: Full and legal software from Google and Microsoft, facilitating collaboration between teachers and students.
- Artificial Intelligence (AI) packages: Tools supporting the daily work of teachers (e.g., in preparing educational materials or tests).
- Systems for centralized, remote classroom management: Full control over devices in the school, ensuring the digital safety of students.
Why choose MScloud as a technology partner?
The choice of an IT hardware supplier for a school is a decision with long-term consequences. MScloud is a team of experts with many years of experience in the public and educational sectors. Recipients of the services include not only schools but also Ministries, State Treasury companies, and local government units.
- The best prices on the market (no intermediaries): Operating in direct relationships with manufacturers and bypassing long chains of intermediaries allows offering equipment and licenses at exceptionally attractive prices. This enables optimal utilization of the budget, and often also the purchase of a larger volume of assortment within the same grant.
- Full support from A to Z: Cooperation does not end with the delivery of boxes with equipment. A full process is provided: from secure delivery through system configuration to professional training for teachers.
- Guarantee of legal security: The intricacies of the "Digital Student" program are known to the experts inside out. This guarantees that the delivered ecosystem of devices will be 100% consistent and compliant with MEN guidelines.
Next step – free valuation for the school
In the case of holding an approved School Digital Transformation Program (PCTS), it is worth finding out how to optimally translate it into specific, reliable solutions. Contact is invited in order to analyze the application and prepare a free, non-binding valuation tailored to the needs of the given institution. There is also an option to schedule a convenient time for a short, 15-minute online consultation, during which it will be presented how to most effectively manage the allocated budget.